Keywords: event planning management, event planning logistics
Nowadays, events are extremely popular and occasionally happen frequently all around us as the people focus on on the leisure activities, public events, special event, education and entertainment and also marketing strategy and business goal such as trade good, produce lounge and advertising. The community groups and individuals want by the happenings for his or her own interest and business. Event can be explained as involvement of the group of men and women to enjoy or show up at for corporate and business goals or individual benefits.
Event planning concentrate on the planning process of a particular event such as conference, Xmas function, fashion show, wedding or classic fair, to achieve it targeted objective and goal. The responsibilities of the function planner include choosing a location and vacation spot for the event, creating event design and structure, researches, arranging the food and beverage, decor, and also entertainment. Coordination with the function personal and supervising the whole project are also the part of the role of the planner. The components of the look process include aims, planning, organization, put into practice and divestment. Event planning deals with a lot of corporation and community and the function managers who can handle the pressure and work hard have to communicate with them for the effective planning. Actually event planning is time consuming and a lot of works. Event management is made up of lots of management areas including planning, leading, marketing design, control and budgeting, risk management, logistics, staging and analysis (Bowdin, Allen, O'Toole, Harris, McDonnell, 2008). The task management is very vital to an event as it is the reason for creating the initial event. It is not only about how exactly to develop the event but also the effects of the event need to be accepted for recent concern and future. The effects of/ to event have to be consider. Social, cultural, politics, monetary, and logistic and environmental issues are the part of the impacts.
An event focus on a specific purpose and it has own mission, objectives, policies, and framework to achieve performance and success. A special event such as wedding or other significant occasion held once in a life and it ought to be simply perfect for the best recollection. Atlanta divorce attorneys event a specific statement of purpose, vision and objective should be provided. The organizing and planning of the event should be control by quality management such as technique and system. Creativeness, innovative and obstacle should be summed, so the reputation and image of the function planning of the company would be positively effect and in the foreseeable future, the more opportunity should come over.
The experience of the function are extremely important to guests, hosts and even to the public. After developing the idea how to produce the concept of the event, research of the function planning should be take destination to understand how this event designed to people and the way to get the positive belief from them. Now the guest's experiences and every single detail need to be considered because those solo pieces impact the event positively or negatively. First of all operation should highly focus on the service which is vital to the people.
The main target of every event project method of be qualified handled within the targeted budget, managing the merchandise to the organizer or hostess and at the same time getting the customer satisfaction and getting good reputation. Once the event is start, if any blunder which can harm to the company's business, won't have a chance to redo it. The phases of event operational management include research stage, detailed planning, execution and delivery and performance analysis (Tum, Norton and Wright, 2006). The review examination from the prior event and performance analysis help the internal and external analysis according to create the mission assertion, so that the operational manager can perform the look process. In the context of a meeting includes decision making regarding with the sort of event, vacation spot, location, venue, timing and programs that can make the initial or other dressing up event. An organizational structure will be created after following decision to carry on, through the providing event. The composition can be mixed based on the different event life routine progresses and recognized elements to the organizational composition are staffs, labor force, culture and honest issues.
Financial management is also the area of the operation and it offers budgeting, costing, costs, accounting and also the cashflow management.
- Information management- information acquisition, circulation and control,
- Time management- activity structures, schedule development and program control.
- Stake holder managementt: customer and constituency relationships,
Logistic is area of the procedure for event planning and it entail the depth organizing of goods, tools and people and deliver the productivity to the customer which meet up with the customer perception and satisfaction. It could simply say the involvement of communication, flow and supply (Bowdin, Allen, O'Toole, Harris, McDonnell, 2008).
Timing is very essential to the event as it gets the specific plan and program during the event, so that the operation of the personnel should be under control by the banquet administrator. For example the staffs need to know when to provide the food so when to clean up. The operational manager should take the responsibility to be sure that the timing of tidy up and rip down should be done in well-timed manner. The assistance of banquet manager and event planner should work together for performance of timing.
There are some factors which should consider setting a meeting staff's schedule. For example, staff scheduling isn't just assigning the staffs the task to be achieved, but also increasing the efficiency at lower human being source cost. The usage of staff and time slot also must be balanced, so that the manpower will not be waste and it handles affordable.
The issues of the risk management is very priority to a event and the function manager need to be aware of character of risk and risk factors that make a difference to a specific event prior to help make the many decisions. To be managed a distinctive event; the administrator should have the knowledge and understanding of risks very first second of event organizing. For example, when brainstorming the event design, risk is very sizeable to all the potential negative final result and image of the hotel or company. Actually the risk management is under process when the project is start, design and planned. Risk can be the positive or negative effects that may relate with people, property, budget, systems, conditions and image.
Risk management is the purposeful reputation of and a reaction to uncertainties with the explicit purpose to reduce liabilities and maximizing opportunities utilizing a structured methodology and common sense rather than avoiding the issue. The purpose of risk management include the protection of belongings, to minimize legal and financial liabilities, to control potential damage property manage growth and also to operate responsibly.
The focus section of risk management includes legal and honest responsibilities, health and safety loss protection, crisis preparedness and great decision making.
- Eg. risk
- Injury or death
- Property reduction or damage
- Reduced income, capacity or capability
- Resource availability
- Increased demand
- Loss of goodwill or reputation
The company seminar is the assembly of men and women of the goal of exchanging information issue or debate, consensus or decision. The risk factors of company conference might are the people property, or propriety information that must definitely be protected.
Proper contracting with hotels and other suppliers to attain an acceptable balance of safety and risk for both the hosting corporation and the service provider.
Antique fair - fraud o the merchandise on screen and the display equipment.
Social and life-style event such as wedding reception - the most frequent risk are related to the inexperience of the organizer, often unacquainted with the scope of obligations associated with event management and or under great pressure from a client with unrealistic requirements.
Fashion show - un lunerable to financial instability and non- professional management. The focus on getting consumer attention will often lead to potentially dangerous activities or strategies.
Nature of risk and risk actors are varied event to event and there is no risk free event. It must be manage in order to attain the ibjective of the event and the purpose of the chance management.
Event operation staffs should be well train to execute flawlessly and follow the SOP of the hotel with safe practices consciousness. Some staffs could work very first to set up the stand and room however they sometime disregard the things which may appear the hazards. For example an employee drops a goblet and breaks aren't clean effectively clean, it can harm to the visitor or the staffs which is bad image to the event. But to prevent this, observation to the setup before the event start is very necessary to create the safeness hazards.