Introduction to Event Management
Event management is a continuous process that revolves around the utilization of project management routines, in the creation and development of occurrences such as conferences, seminars, celebrations and business exhibitions (Polivka 1996). It consists of the look, monitoring and managing of activities and resources that might be used, as an event evolves from an initial concept into an active and operational execution. The procedure of event management entails studying the purpose of the event, discovering the prospective target audience, inventing a suitable event theory, planning and coordinating the logistics and lastly executing the proposed event (Renton 1994; Passingham 1995). It's important to note that event management remains even after the execution of the actual event. Post-event evaluation is necessary to measure the ultimate success or failing of a meeting.
Event Article - HIV/Products Awareness Day
Introduction
Since the breakthrough of HIV/Helps by the end of the 20th Century, situations of new microbe infections have been increasing in alarming rates, particularly in African and Asian countries (Petersen 2006; David 2009). That is regardless of educational and understanding campaigns, by both governmental and other non-governmental organizations (NGOS). The actual fact that more folks have quick access to information regarding the pandemic hasn't transformed HIV prevalence in most countries. It really is becoming more clear that the pass on of the HIV virus might be due to other reasons and not due to a lack of behavioral change or mere ignorance. HIV/AIDS awareness days and nights have been used to attempt to educate the populace and deciding possible factors for the increasing contamination rates.
It is fast becoming simple fact that the majority of the methods used to educate the populace might be ineffective in the fight against HIV/Helps. Many events can be held every year attempting to address this pandemic. Relating to Rockstroh et al. (2008), while some events will help in reducing attacks, others end failing. This indicates that the organizational technique plays an integral role in identifying their overall success of happenings.
Main Reason for Event
The main reason for this HIV/Helps awareness day was to inform and educate the community on several subject areas related to HIV/AIDS. Even though most people know of HIV/Helps, many common myths and myths about the pathogen persist. People still have confidence in these misconceptions and uphold the myths about the disease. The goal of the function was to clarify and remove these myths and misconceptions, through the training of the target population on the facts about the disease.
Scope of the function:
Target Audience
According to Danta and Dusheiko (2008), in this era of HIV/AIDS, awareness and education about the trojan deserves a countrywide audience, if not an International one. However, the mark audience in this event was the local community in Darling which really is a rural town in South Africa. This range was between the age range of 15 years to 35 years, as this age group is the worst affected by the pandemic. Nevertheless, the elderly were allowed to attend the event, as it was a general public getting together with of global importance. The main reason for having a little market was due to two factors. Firstly, it is much easier to convey a message to an inferior group of folks without distorting the information. Moreover, additionally it is easier to involve a small customers in an event's activities, as it is financially feasible (Cotterell 1994; Goroll et al. 2000). Physique (1)
Venue
The event occurs in a second college in Darling which is a little town in South Africa to delver a specific concept to local and international youth. The institution is not just a spot to learn but it is also a place to educate.
Time
The end of the institution year is the right time for this event in order to direct junior from different negative situations that they may experience as of this time frame to productive experience involving tasks and exciting public and educational event (Srevent, 2010). Figure (3)
Theme
The main theme of the function is the protection and treatment of HIV/Helps. The slogan is" listen, you can find it!" to teach youth that they may be contaminated by HIV/Supports if indeed they do not follow the safe medical practice.
Feasibility of the Event
Since HIV/Helps being a global pandemic, the function received financial support from the federal government, (NGOS) international donors and local organizations. The physical resources required included tents, music & audio equipment and a performance stage among numerous others. Most of the support employees were volunteers and local youth. Due to large support from organizations, the miscellaneous costs were easily achieved.
Format of Event
This HIV/Assists awareness day had taken a paradigmatic transfer from typical, as it addressed the matters at hand using a very different style. Most occurrences that address HIV/AIDS events tend to be education oriented, whereby participants are literally trained in classes or talk teams about HIV/Helps. This event included the appeal of sports activities, music and other fun activities to instruct the audience and particularly youth on how to safeguard themselves from illness. Shape (5, 6, 7)
How does Event Address the Theme
The main theme of the event was the avoidance and treatment of HIV/Assists. The event started with a keynote conversation from health experts and local officials. This was followed by some inspirational music from invited musicians and artists. Furthermore to compelling the audience, the music artists guaranteed that the melodies they were undertaking were helpful and relating to the theme of the event. Musical shows where interchanged with short dramas and skits about HIV/Supports. One of the most interesting thing was that some of these musicals and skits were performed out in the neighborhood dialect and thus grabbing the entire attention of the audience. Not only were these has informative, but also fascinating and interesting.
The shows were accompanied by mini-competitions including soccer contests, brief races and fun game titles for younger age groups. The groups participating were attracted from the neighborhood population. Each one of the sports uniforms they wearing conveyed some other meaning about the potential issues of HIV/Supports. Right before the winning teams were feted, a sports ball was placed in the condom, just to illustrate how elastic condoms can be, much to the amusement of the young audience.
The speeches were intentionally short, to effectively capture the attention of the audience. Appleby (2002) argues that, research implies that teenagers do not like long speeches and formalities. Therefore, the function organizers ensured that keynote audio system were short and exact while concentrating on the main communication. There was a question and answer period, whereby participants acquired the opportunity to ask their queries. The questions were responded satisfactorily by the team of doctors who have been invited to the function.
The audience also received an opportunity to be analyzed for HIV, free of charge. The team of professional counselors guaranteed that individuals underwent voluntary counselling periods before and after evaluation. The actual fact that the assessments were free received an enormous response from the audience. The exams were confidential and the ones who examined positive probably received referrals on where they could start getting treatment.
The coordination of the event was superb. There were no conflicts in the delegation of duties. Every person experienced his or her role to try out, as the function activities were being carried out. In addition, there have been no hitches or time delays; indicating the advanced of planning and preparation. The event director must have put in.
Event Closure
At the closure of the event, participants received giveaways such as T-shirts, umbrellas, utensils and caps brand name with anti-Aids communications. For individuals who didn't understand the concept through the speeches, they surely first got it through the top quality items. In addition to the free items, informational pamphlets received out to the members. This will surely ensure that those who did not get the chance to attend the event can still find out about the disease through from the informational pamphlets.
Conclusion
The superb organization of this HIV/Aids Awareness day is a clear sign that creative thinking takes on an integral role in identifying the ultimate success of a meeting. There are so many HIV/Assists awareness events these days, but most of them make use of existing principles thus, resulting in poor attendance. Creative thinking is the mental process that involves the breakthrough of new and brilliant ideas. It is the capacity to invent new ideas by incorporating, changing or reapplying existing ideas. In event management, creative thinking helps event managers and organizers to recognize ideas that could capture the interest of their market in a captivating way.
In this case, the HIV/Supports awareness event included great ideas such as sporting activities, music, skits, fun game titles and other contests. Because it was a junior event, these ideas were amazing to the target audience, and performed an integral role in the general success of the event. The participants were not only educated about HIV/Helps, but also received an opportunity to enjoy and entertain themselves. The planning and prep of the function was equally superb. An event coordinator was in charge of identifying event tasks and delegating tasks to the associates. This made certain that the probability of responsibility conflicts arising were nominal. The estimations were also genuine, enough time intervals between event activities were manageable enough to ensure that no activity was rushed or delayed.
Event management goes beyond the execution of the actual event. An event is said to be successful, if it is executed and completed within the allocated time, the budgeted costs and the specified levels. Changes to the opportunity should be little and the function should meet up with the required attributes and standards. Technical hitches are occasionally allowed, as they are often unforeseen. On this HIV/AIDS recognition event, the administrator surpassed the minimum event goals, by making certain the targeted audience who did not get an opportunity to attend the meeting still received information about HIV/Supports, from the pamphlets. Furthermore, the event ran smoothly with no time delays, changes to this program or any other impediments. Because of this, the function was considered successful.
