Building maintenance normally thought to be the Cinderella of the building industry. The maintenance of the built environment affects everyone continually, for it is on the state of our homes, office buildings and factories that we depend not only for our comfort but also for our economic survival. Maintenance of the building will start from the day the contractors and contractors leaves the website of the structure or following the construction is fully completed. Normally, all the building owners would like their building could keep the maintenance to a minimum cost and need the maintenance in a good and effective maintenance. To be able to get the effectiveness of the maintenance, organizing maintenance work is required for the maintenance. Organizing maintenance work is to look at how work will sorted out to best impact. Consideration gives particularly to the place of statutory control and information and the involvement of contractors. The worthiness of the guidance and inspection will explore. The overall goal is to expose methods that are likely to achieve the desired end-result of acceptable buildings in which to reside in, work and play.
Organizing is the managerial function of arranging people and resources to work toward an objective. The purposes of organizing include but are not limited to identifying the tasks to perform in order to accomplish objectives, dividing tasks into specific careers, grouping job into departments, specifying reporting and authority interactions, delegating the authority necessary for job fulfillment, and allocating and deploying resources in a coordinated fashion (Anton, 2010). As the word, organization can mean an organization that is the process of getting something structured. Different group will organize building maintenance in different ways. For instance, two different local government bodies will not set up their building maintenance work just as unless two different business of the building maintenance will arranged the building maintenance work in the same way is if they outsourced the provision of the service to the same company of the outsource companies (Timber, 2009).
British Standard Institution (1964) identifies maintenance as work undertaken in order to keep or reestablish every center such as every part of a site, building and items, to a satisfactory standard. The Uk Standard further describe that where there are statutory requirements for maintenance, the acceptable standard must be a minimum of that necessary to meet up with the statutory requirements, and taken care of is defined in the Factories Take action (1961) as preserved in an effective state, in useful working order and in good repair (Seeley, 1976).
ORGANIZING MAINTENANCE WORK
MAINTENANCE PLANNING
The Pocket Oxford Dictionary identifies an idea as a method or procedure for doing something on the design, scheme, or objective. In term of building maintenance management, maintenance planning has both a small and wide description. The narrow meaning relate to preventive maintenance by means of planned maintenance programmed. While, wide meaning maintenance planning as an essential management tool for managing all aspects of a building maintenance management procedure and can include planned precautionary maintenance programmed, organized levels of expenses on day-to-day and reactive maintenance, catastrophe planning, and planned strategies of advantage management together with an enterprise plan or corporate and business plan (Wordsworth, 2001). The Royal Organization of Chartered Surveyors Assistance Word on Planned Building Maintenance identifies the maintenance planning under five categories that are determining the policy for maintenance, deciding and getting ready maintenance programs and obtaining funds on their behalf, getting the task done, controlling progress of work and budget expenditure, and monitoring the potency of the programme (Wordsworth, 2001).
The mother nature of the maintenance planning in the building maintenance involves deciding systems and sequences of operation. This noted that maintenance planning must always involve an even of prediction. The prediction is not only focus on the building stock and the deterioration, but also focus on the future policy of the owners or users of the buildings. The maintenance director or maintenance division can deal with these uncertainties with a twofold oncoming, which are by collecting and studying sufficient information to put as much degree of certainty on the factors as is feasible and by knowing that a degree of uncertainty will remain and introducing versatility and review options within the plan (Wordsworth, 2001). The collection of the info is to aid the maintenance director to predict with some extent of self confidence will maintain the form of condition surveys of the house, details of costs and cost developments in building, and information related to the wider guidelines of the owners and users of the building. Attention in such information gathering will enable the maintenance supervisor or the individual who responsible for the maintenance of the building to lessen the uncertainty and invite effective planning to proceed (Wordsworth, 2001).
In planning maintenance, an aim of the maintenance director is to complement the available resources with the workload. The efficiency planning is difficult with this group of work due to large numbers of uncertain factors included. In view of the uncertainties, maintenance planning must be designed at different levels and constantly revised based on the new information that is placed into the system. Long-term programmes medium-term programmes and the short-term programmes were discovered as an even of the maintenance planning (Seeley, 1976).
SUPERVISION OF MAINTENANCE WORK
Supervision is a management activity carried out to ensure that the task as in an idea will carry out properly and expeditiously as what in the maintenance planning (Hardwood, 2009). Furthermore, the guidance of maintenance work was performed is to ensure that is of a reasonable standard and in accordance with the drawings and standards. With the bigger agreements, it is customary to employ a clerk of work who is constantly touching the job in order to supervise the maintenance work. Besides that, the clerk of work also is dependable to ensure that the maintenance is are a planning. However, with the smaller agreements or smaller careers periodic supervision only can be obtained often through the medium of architects, surveyors, inspectors or other supervisory personnel (Seeley, 1976).
Clerk of work will need to have an extensive useful knowledge of building materials, principles of structure and the execution of techniques in all trades. Being a supervisor in the maintenance work, they have to ensure that the materials and workmanship are in accordance with the drawings, specification and other relevant documents. Furthermore, the clerk of work must to avoid their self from making any exorbitant requirements or altering details or materials without getting the approval from the architect, surveyor or maintenance director to whom he's responsible (Guidance of Maintenance Work, 1976). Besides that, the clerk of work will also responsible to prepare reports for thought by the architect, surveyor, or maintenance administrator. The preparation of the studies might be in the term of weekly reports, periodic reviews or special reports (Seeley, 1976).
Site appointment is also one of the supervision of maintenance work. That is one of the way to organizing maintenance work. Site meetings will carry regularly on bigger jobs and tend to be convened by the architect, surveyor, maintenance manager or any person who accountable for the supervision of maintenance work. The primary objective of the site meetings is to ensure that adequate progress is managed and to provide the opportunity for clearing remarkable points. Supervision of maintenance work is very important to the all celebrations to get involves in the website assembly including subcontractors (Seeley, 1976).
Adequate guidance of work to the new development and of alteration and repair work need as one of the way in the organizing maintenance to ensure that the materials and workmanship comply with the contract particulars and relevant statutory requirements. Inside the absence of such strict supervision in the maintenance improvement, substandard materials, poor workmanship and the omission of important details may appear resulting in subsequent trouble and charge to the building owner (Seeley, 1976).
PLANNED INSPECTIONS
A organized inspection is a formal organized check completed at predefined regular intervals against a detailed list of plant, equipment and activities (Code of Practice on Planned Inspections, 1993). Based on the Baiche, Walliman and Ogden (2006) work must check regularly to ensure conformity with legislative requirements (Solid wood, 2009). The purpose of the planned inspections is been carried out is to guarantee the systematic examinations of most locations, facilities, tools, vegetation, materials and to observe how these are used by employees and companies. By undertaking the organized inspections and through taking follow-up action on any defects or unsafe working procedures observed, the maintenance director or the individual who responsible to maintain the building. Critically, designed inspections can effectively donate to the provision of the safe working environment and reduce the risk of injury to persons, damage to equipment, buildings and to the surroundings (Code of Practice on Planned Inspections, 1993). Furthermore, prepared inspections are undertaking for a variety purposes including prep a routine of the facilities that require to keep and their present condition, discovering misappropriation from predetermined benchmarks and incipient faults that could bring about such deviations growing before the next inspections. Other purposes are ascertaining the cause of the misappropriations, the level of the remedial work essential to restore to the required standard preventing a recurrence of the defect, and the relative urgency of the work. Checking that previous work was done in accordance with the instructions which the work given was adequate also is a purposes and the key reason why the organized inspections must undertaking in the organizing maintenance work (Wordsworth, 2001).
The complicated design of the buildings and the great variety of the possible flaws makes it necessary completely preplan the inspections and to provide complete checklists to ensure that no part of the building is skipped from the inspections. Appropriate criteria also should be laid down for each aspect, components, or tools and the types of the inspections needed fully defined and noted. Planned inspections also include details of the proper execution of the inspections. For a larger consistency in managing the maintenance work, special program macros should prepare yourself for each component and sub element, setting down the fundamental information required by the inspector with space to track record the result and the suggestion of the inspections. For the later processing, a spot code is required to assists and gives some information. To facilitate retrieval and computer control of inspections, the facilities and elements should be grouped in line with the location and the periodicity of the inspections.
SCHEDULING
CONCLUSION
