This section talks about the effect and the impact that organizational and departmental framework and culture has generally and with special research on the team working in the Haiti. The discourse covers first the entire structure of the Oxfam which is accompanied by the organization of the Oxfam team at Haiti to carry out charitable work. The Oxfam gets the Council as the governing body that fits seven times each year (International, 2010). It is consisting of between 10 and 12 unpaid Trustees and is also ultimately in charge of the overall management of Oxfam. Then you have the post of Director who is the Chief Exec and is dependable to the Trustees for the management of Oxfam. Then there are six Deputy Directors each is in charge of a Section. The Deputy Director of the Marketing Department is responsible for fundraising, communications and promotions. The deputy Director International is accountable for developing and employing Oxfam's programs in over 70 countries. The Deputy Director Trading is responsible for outlets and recycling in Britain and the Rational Trade procedures. The Deputy Director Fund and Information Systems is in charge of finance and it is throughout the organization. The deputy Director Corporate RECRUITING is in charge of advising other divisions on Human Resource things. The deputy Director Promotions and Insurance policy is responsible for advocating policies to promoting prolonged change. Then each section has HR and Financing teams accountable for those concerns.
Oxfam is a charity whose purpose is to work with others to beat poverty and enduring throughout the world. Its quest is to work immediately for humanitarian pain relief to those strike by battle, natural disasters or poverty. It also campaigns with respect to poor people throughout the world who face issues such as personal debt, trade and the right to education. Its presence in the United Kingdom (UK) is obvious through its charity outlets run by volunteers, Site 5/17 selling donated items and handicrafts from overseas. Because it is a charity, it has about 22, 000 volunteer employees in over 800 Oxfam shops. The professionals at these shops receive more power to look into the needs of the neighborhood people where they can be operating. The businesses of these shops mostly include selling of literature and music (International, 2010).
Performances
Dividing work
-Vertical structure
-Horizontal structure
Structure
Coordinating work
Elements of Components
Organisation
Culture
Types
Figure displaying structural and ethnical elements of organization
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Planning the task activities of the team, to ensure their dedication is gained.
The biggest obstacle for the team employed in the Haiti was competition with time to save the lives of the folks. It is mentioned that it was a situation in which thousands of individuals were included in the rubble of the building; another thousands of folks were dead which the figure has established now to become more than 2 hundred thousands of folks were killed; and millions of men and women became homeless (International, 2010). In addition the communication system was substantially ruined by the earthquake. Under such circumstances the look activities of the Oxfam team demanded high obstacle for many who completed the humanitarian use full devotion. The team was drawn upon the volunteers who have been prepared to sacrifice their comfortable life in order to carry out the charitable work in the severe and challenging circumstances. One of the troubles of the team was to co-ordinate with the other governmental and non-governmental business so that proper contribution was to be made in the region. Then your other task was for the functional team which needed to distribute the meals and drinking water in the area where there were no communication. It really is stated that the look work factor of the team means that the task of the team is completed in a coherent manner. It discusses the responsibilities are divided, supervised and coordinated. The thing of structure is to give clear idea what the people are going to do as forming area of the organization. This is they know it when they join the organization. They know very well what is expected of them and the skills which are to be employed by them for adding the overall purpose of the organization however the team working at Haiti experienced unprecedented troubles. The Oxfam team has effectively taken care of immediately the earthquake at Haiti. This is the biggest earthquake within the last 200 years at the Haiti. The Oxfam has responded quickly and effectively to help the victims of the earthquake. It includes provided so far 60 a great deal of emergency products and equipment. This consists of clean drinking water, buckets, normal water treatment kids, and shelter and sanitation tools in the area. We have effectively managed in seven sites. Page 7/17 This implies we have contacted with our support and help to almost 85, 000 people. It is planning to increase our network to 110, 000 people (International, 2010).
There were amount of challenging tasks that have been allocated to the operational team at the Haiti. Among the tasks has been to provide clean and safe water. The problem occurs when normal water gets contaminated due to trojan in the atmosphere which has spread anticipated to large numbers of deaths of men and women whose systems were decomposed on the ground. Moreover, there were no infra set ups for people to keep carefully the drinking water safe. The Oxfam in addition has launched a programme called cash for work in order to get hand of residents with the entire thing of providing facilities to the people. The main task of this operation is to construct our capacity so that people can help three thousands of individuals who are in desperate need of assistance. The Oxfam is working to provide for the essential needs of the people. Included in these are provision of clean normal water and latrines. The Oxfam team is also focusing on the permanent tasks of the devastation hit people. Its marketing team is campaigning for the cancellation of international debts on Haiti. The Haiti owes $891 million in obligations (International, 2010). These amounts include those lending options which were taken by the federal government prior to the earthquake because of its developmental projects. Since almost anything is demolished in the city, we are trying to persuade donors to cancel the debts. To the end, the Team contacting to the top of the International Monetary Account (IMF) Dominique Straus-Kahn to exert pressure so the loans should be cancelled. It is stated that the IMF has offered 100m loan to the Haiti for building infrastructure and other developmental activities. Our analysis reveal that due to the huge damage of the region combined with the undeniable fact that Haiti is one of the poorest countries in the world; it'll be sending tens of huge amount of money to the IMF and other international donors for paying off loan instalments. This may be huge burden on the poor country (International, 2010). Page 8/17
Providing opportunities to meet the determined developmental needs of the team and individuals working within the team.
This section of the report discusses about the provision of opportunities to meet up with the determined developmental needs of the team and people working within the team. The survey covers the overall developmental needs of the team in terms of the control and the individual developments in conditions of his skills and development in the company. It is explained that whenever the functions of an organization grow then it requires to divide the task vertically (Boddy, 2005). This implies there has to be increasingly more delegation to permit for those who will work at lower level to cater for the needs with their specific circumstances (Templar, 2004). Additionally it is remarked that with the growth of the business enterprise the hierarchy becomes more technical but even then there are three levels that always are present. These levels are commercial divisional and working (International, 2010). The organization activities in the Oxfam are the Board of Trustees. This is the most older group which is accountable for managing the entire direction of the business. This consists of not only guiding and monitoring the performance of subordinate levels of the business but also maintain links with significant external corporations such as finance institutions and political systems. The other level of the Oxfam is the divisional. You will discover broadly six divisions that happen to be in charge to the Director who is also the chief professional. These divisions are going by deputy Director. This is responsible for putting into action broad areas of policy and then for securing and allocating finances and other resources. The Fund department which is headed by the deputy Director in the Oxfam is responsible for working on finance raising and collecting donations (see appendix about how precisely to donate for Haiti earthquake victims). Then there comes an functional level. This level is responsible for doing the specialized work of the business. This includes in case of the Oxfam implementing the policy in practice such as supplying food, water and sanitary services to the earthquake victims in the Haiti. Webpage 9/17 So, the key issue that arises in creating what decisions should be taken at each level of the organization. It will be regarded as centralization when those at the top make the majority of the decisions. In such circumstances the management at the divisional level ensures that the decisions of the Trustees are integrated by those working at the operational levels. On the other hand, if the system is based after decentralized firm then there may be clear demarcation of the period of authority to make decisions according to their specific needs. However, these decisions are used consonance with the wide-ranging policy of the organization. The operational work at the Haiti was completed by the team which was given more capacity to decide the operational facet of the relief services. It place models in the Haiti in co-ordination with other governmental and non-governmental organizations such that it can carry out overall co-ordinated use all charitable work completed in the region. This empowered the team to concentrate on those areas where it undertook its responsibility to provide for the particular portion of folks. It run at eleven items initially which covered almost 86, 000 people. Then the relief businesses were expanded towards more people the figure which was raised up to 110, 000 (International, 2010).
It is explained that the Oxfam encouraged local people at Haiti to work either voluntarily or even to work for the money (Templar, THE GUIDELINES of Work - A Definitive Guide to Personal Success, 2002). The users of the Oxfam team provided brief training to the neighborhood people regarding their determination to work. The motivation was either to appeal their humanitarian brain or even to provide them money so the aid can be provided to all the folks. The team members consulted with the local workers regarding the way the humanitarian aid could be sent out effectively. The rewards because of this work were both internal as well as financial (Owen, 2009). It had been psychological because the type of work appealed mankind which is part of value structure of our human beings. It also produced monitory benefits for the team. The associates were also considered on board by asking those to make proposals for Site 10/17 carrying out these services effectively. It was based on the flat large and flat graphs of the organizational developments. The shape below describes how individuals can develop itself in an company which either employs the tall composition of the organization or the flat composition (Owen, 2009).
A tall structure, with thin spans of supervision
A flat framework, with huge spans of supervision
Figure showing High and flat company structures
The composition of the business is key sign of the introduction of the customers of the team.
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Involving the Team in quite and objectively evaluating work activity improvement against job performance aims and specific developmental goals.
The managements use teams as a way of organizing benefit the purposes of more versatility, lower costs and faster response (Cole, 2009). This system is applied by the Oxfam in its procedures at Haiti. This is because the task at Haiti needs more forces to make decisions on the floor. There is also participation of humanitarian issue involved in the procedures which needs decisions to be made at that moment. This technique is also applied by other organizations such as Johnsons or Philips with the same object of getting versatile and lower costs and faster replies. In such framework the team is attracted from various divisions which receive authority to decide the view of these individual section (Owen, How exactly to Manage: The Art work of Making Things Happen, 2009). The associates of the team are mutually accountable for results. They are sometimes called 'self-managing groups' to emphasise the relative lack of hierarchical associations. But there are also many potential negatives such as propensity to defend myself against their own purpose and spend amount of time in debate rather than action. It really is explained that the Oxfam has signed up with hands with fourteen other group in its common reason behind assisting out the sufferings of the people of Haiti (International, 2010).
It is explained that this is also growing practice of the organizations to remain independent but agree to work together to deliver product or services (Bacal, 2004). It happens when professionals of the organizations request other companies to undertake certain activities on their behalf, usually the ones that they do not use as being core to the business enterprise. The remaining corporation concentrates on establishing strategy way and handling the core units. There has also practice available world where the managers sell one with their services to another company, but still deliver the service to customers under their own name (Stettinius, 2007). The humanitarian just work at Haiti needs to be coordinated to achieve the planned results without it wills there be confusion and poor performance. The immediate supervision is provided in which a supervisor ensures coordination by directly supervising his Site 12/17 or her personnel to ensure they interact consistent with company coverage. The variations in this situation lie in the idea of the span of control and the number of men and women whom a supervisor can effectively supervise immediately. It is also stated that the guidelines of business provide hierarchy of command if the problem arises in conditions of any type of dispute between your customers of the team. In such circumstances, the dispute is taken up to the common manager in the hierarchy. It is the boss's responsibility to attain a remedy (Maginn, 2004). The Oxfam team also make sure that what switches into the machine and what professionals expect it to produce are standardised. So, if the functional cost of 1 device Haiti can be reduced by including people by asking for them to be volunteers can be acquired then those savings can be used for obtaining more assist in terms of normal water and other activities can be acquired. The team makes sure that the suppliers meet the standards and coordination between those who use the parts will be easier. The other method requested guaranteeing effective team work is the rules and procedures are ready or rules are published on how to perform the task (Burns, 1978). As mentioned above this system at Haiti is scarcely applied where whole lot of local workers are volunteers and the demand of the supply of humanitarian aid is absolutely high. Finally, the strategy of keeping up-to-date information systems help co-ordinate effectively from team level management to the top level management and vice versa. Information systems help ensure that individuals who need to work in a steady way have common information in what is going on (Edwards, 2006). The communication between your management of the Oxfam is carried out by telephonic system as a lot of communication systems already are damaged. There is also personal contact methods put on communicate between the team members operating at Haiti (Edwards, 2006).
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Modify plans to ensure that performance targets are met.
This section of the report talks about the circumstances in which the programs may be revised in order to attain the performance objectives (Egerton, 2007). The performance targets of the operation at Haiti were to handle alleviation services in co-ordination with other governmental and non-governmental organizations. It was observed that there is challenge of race with enough time to save the lives of individuals. There is need of trained people who could provide health facilities to the people. There have been needs of not only food but also shelter and medicines. A number of the organizations were carrying out the alleviation activities by providing tents. A few of them completed medical and health services to the damaged people (International, 2010). In such circumstances the Oxfam team had a need to focus on those areas in which either the alleviation operations weren't reached or there have been limited provision of the services in such areas. By analysing the bottom realities the strategies were modified and the businesses of the Oxfam were focused on providing safe water and sanitary services. The Oxfam discovered that the limited provision of pain relief services to address sanitary issues led to get spread around of viral diseases. So, the Oxfam team arranged 11 units primarily which provided safe drinking water and sanitary services disperse in the region which benefited society of about 86, 000 people. The network of the assistance was then further propagate to pay more than hundred thousand people in the area. So, the strategies were modified after observing the bottom realities. But this didn't imply that the overall objective of the Oxfam was sacrificed. Another feature of the procedures was to build stresses on the international donors to provide non-returnable loan rather than providing Haiti loan for restructuring which is paid by it over the years. This aspect was carried out by taking into consideration the factual position that Haiti is one of the poorest countries on the globe. Its economy is not developed enough to pay back loan which is used for conserving life of individuals or providing them basic necessities of the life such as food and shelter (International, 2010). Web page 14/17
Conclusion
The survey has considered the functional and organizational work of the Oxfam which is charity. The record has focussed after the current businesses of the Oxfam at Haiti. The statement discusses the sensible areas of the charitable operation at Haiti by linking it with the idea. It is unveiled that organizational activities of the Oxfam were team established work that allowed convenience to handle the relief functions. It mentioned the motivational factors of the team and the influence of organizational culture on its workers. It was discovered that the Oxfam being itself a charity with thousands of folks working as volunteers the inspiration of its personnel was to carry out the relief work with high drive. The Oxfam has culture of helping people as the motivating factor itself. Every person in the team is focussed after high standard of providing humanitarian services to the people suffering from poverty, war or natural calamities. The discourse also covered the comfort activities carried out by the team by employing local workers. It also protected the circumstances in which the plans were improved in order to cope up with the practical aspects confronted by the team operating at Haiti. The article using its main focus on highlighting the business plan and management of the Oxfam at Haiti also sensitizes the humanitarian work completed by the Oxfam for Haiti earthquake victims.
Recommendations
The report recommends that whenever charitable organizations perform relief operations they need more autonomy to operate in the region. This is because as discussion exposed that they know the ground realities because they are operating on the ground under circumstances which involve not only financial aspect but also humanitarian aspect. Although there is prosperous operation carried out by the Oxfam team at Haiti the organizational composition of the Oxfam which is mix of efficient and hierarchical needs more decentralization of power. This can not only serve as a highly effective inspiration for the personnel functioning in the field but also achieve the entire target of the charitable organization including the Oxfam. Site 15/17
Appendices
The information about how precisely to contribute for Haiti earthquake victims is available at http://www. oxfam. org/en/haitidonate.
