First impressions are always important, whether in an interview situation or in the presentation of a cover letter. First of all, you should consider using headed paper with your name and address printed at the top of the page. This gives a good impression and helps when you come to format the letter.
- Below your address, put the date.
- Miss a line and on the left-hand side, write the name and position of the person to whom you are writing.
- Underneath the name write the recipient’s address, keeping this aligned to the left of the page.
- Miss a line and begin your letter, using a standard format. For example if you know the recipient’s last name, write Dear Ms/Mr Smythe. If you use this opening format, you should conclude the letter with Yours sincerely, followed underneath with your signature and print your name under that.
- If you are using the formal, Dear Sir/Madam format, the closing phrase will be Yours faithfully, with your signature under this and your printed name in brackets under that. Most signatures are very difficult to decipher which is why you need to print your name.
Before you write the first paragraph of your letter, write the title of the job you are applying for. This makes it easier for the person who opens the letter to ensure it goes to the correct department or person.