Occupational Security And Health Management System Construction Essay

OSH Management system standard has been widely used as a strategy and strategy towards increasing the Occupational Safe practices and Health (OSH) specifications at the work place. As a Basic safety Officer, I have already been instructed by my company to obtain the OHSAS 18001:2007 certification within a season. There were some reasons that compelled the Board of Directors got this step. I really believe the reasons can be viewed as by others, which are willing to choose it as their OSH management systems.

OHSAS 18001:2007 is occupational health and safe practices management standard. It defines a couple of occupational health insurance and protection (OH&S) management requirements for occupational health insurance and safety management systems (OHSMS).

This new OHSAS 18001 2007 standard was officially posted during July of 2007. It cancels and replaces OHSAS 18001 1999. The goal of OHSAS 18001:2007 is to help organizations to manage and control their OH&S risks and to enhance their OH&S performance. They are able to achieve this purpose by growing an OHSMS that complies with OHSAS 18001:2007.

An OHSMS is a network of interrelated elements. These elements include duties, authorities, human relationships, functions, activities, techniques, practices, types of procedures, and resources. These elements are used to establish OH&S policies, strategies, programs, and targets. Simply by meeting all of the OHSAS 18001:2007 requirements (Part 4), you will automatically establish an integrated OHSMS for your organization.

How we meet all the OHSAS 18001:2007 requirements, and to what degree,

depends on many factors, including:

The size of the organization

The located area of the organization

The aspect of the organization's culture

The dynamics of the organization's activities

The characteristics of the organization's legal obligations

The character and opportunity of the organization's OHSMS

The content of the organization's OH&S policy

The dynamics of the organization's OH&S hazards

The nature of the organization's OH&S risks

Here will be the reasons why utilizing OHSAS 18001:2007 would give companies more value and benefits.

Meeting customer's requirements, especially the customers which were applying OHSAS 18001

Attract more companies to cope with the company.

Fulfill stakeholder's satisfaction

Ensure the business to meet legal and regulations on occupational safety

and health.

Improve the quality of workplaces

Improve company's health and safety performance

Prevent company to pay unnecessary expenditures

Enhance company's image and company's determination to constant improvement on health insurance and safety subject in the workplace

Company Background

PENWIN Group is employed in development and investment holding activities. It functions in three sections: development, which is involved in building activities; property development, which is engaged in development of land into vacant tons, domestic, commercial and/or professional buildings; processing and quarrying, which is engaged in creation and sale of concrete products and quarrying activities.

HSE Management System

PENWIN GROUP HSE Management System ("HSEMS") can be an integrated system qualified by OHSAS 18001:1999, ISO 14001:2004 and MS 1722:Part 1:2005 specifications. Focused on the place HSE goals, the Group has systematically implemented, monitoredand assessed significant HSE management elements translated in to the Group HSEMS Manual, Procedures and Workplaces Programs; included in these are:

Pro-active management of OHS Hazards and Environmental Influences by identification of hazards, examination of dangers and impacts, and willpower of dangers and effects control measures during the project activities' planning stage;

Continuous id and compliance evaluation of relevant HSE Legislations;

Training and competency needs recognition and provision for the Group's employees predicated on specific assignments and duties towards HSE;

Effective websites for appointment and communication of HSE issues by effective contribution from various levels and functions;

Dedication of operational control measures to get rid of or reduce OHS dangers and environmental influences by establishment of HSE Standard Operating Methods and Conditions;

Pro-active planning for emergency readiness and replies;

Effective programs for dimension and monitoring of HSE performance covering planned and wonder inspections, statistical analysis and reporting;

Non-conformity and Occurrence Management for handling discovered non-conformity and situations through causal research to ascertain improvement actions and avoidance of recurrence;

Scheduled inside audits for confirmation of system conformance; and

Slated management review for looking at proven system suitability, adequacy and success. HSE Organisation

The Health, Basic safety and Environmental Management System has been implemented at all degrees of the Group and HSE Organisations are proven to effectively manage and keep an eye on its execution. The HSE Organisations include:

a) Health, Basic safety and Environment Management Committee ("HSEMC")

The Committee, led by the CEO & Managing Director satisfies at planned intervals to examine HSE operations and performance.

b) Health, Safeness and Environment Committee ("HSEC")

Led by appointed senior management staff, the Committee is made at commercial level and at all workplaces within conformity with Occupational Security and Health Act 1994 ("OSHA").

c) Corporate and business HSE Department

Established at corporate level to aid the Group in creating, implementing and keeping the Health, Protection and Environmental Management System.

Health And Safe practices Policy Statement

Our Goal: "1 Malaysia, Health, Safety and Environment is Everyone's Responsibility"

The Management of PENWIN Group is focused on medical and safe practices of its employees and then for all who get excited about our projects. Cover of employees from injury or occupational disease is a major continuing objective. We are committed to continuing improvement toward an accident-free work environment through effective administration, education and training. All supervisors and staff must be dedicated to the continuing targets of reducing the "near misses" that will greatly reduce the risk of incidents.

Our philosophy would be that the well-being in our company and clients is dependent on the health and safeness or our workforce. The Directors and Officers of this company promise that each precaution reasonable in every circumstances will be taken for the safeguard of all personnel. No job is to be regarded so immediate that time can not be taken to take action in a safe manner. The welfare of the individual is our biggest concern.

Supervisors will be responsible for the health and safe practices of employees under their guidance. Supervisors are sensible to ensure that equipment and equipment necessary for use by each worker are safe and that every worker works in conformity with proven safe work practices and procedures for each and every device. Workers must get adequate training in their specific work duties to protect their health insurance and safety.

All supervisors, employees and subcontractors must protect their own and fellow staff' health insurance and safety by employed in conformity with the Occupational Health and Safety Act and all applicable restrictions and safe work methods and procedures proven by our company. We have been an associate of the NIOSH.

We recognize that a safe work place can be proven and suffered only by having a united effort by all employees and subcontractors and this the assistance of each person is required. Your attitude and cooperation to advertise accident prevention will assist in reaching our goal, and make our company the best spot to work, one where employees show in corporate growth and success.

Everyone from the Chief executive to new employees has the responsibility to ensure a safe and healthy work area. Let's all interact to prevent incidents from creating unwanted loss and personal injury or health problems.


President PENWIN Group

12 Sept 2000

Health and Basic safety Responsibilities

Senior Management

Prepare a health insurance and safety coverage. Post it at work and review it on a yearly basis.

Develop an application to implement medical and safety coverage. Make sure it is known throughout the organization. Ensure training is location to make the program work.

Appoint competent guidance.

Ensure that equipment, materials and protective devices are provided and maintained in good condition.

Provide resources so supervisors and workers can carry out safe and healthy work.

Ensure that adequate and suited planning is performed to provide safe and healthy workplaces.

Review accident accounts and respond where necessary.

Review middle management's site inspection accounts quarterly.

Delegate expert and responsibility.

Hold employees and subcontractors accountable for the specialist and responsibility delegated to them.

Be visibly focused on making health and safe practices work. Inspire others to make it happen.

Middle Management

Ensure that the labor force understands their health insurance and safety responsibilities.

Ensure that equipment, materials and defensive devices are provided and preserved in good shape.

Ensure the labor force is trained to easily complete the task and package with hazards. Ensure that the training is current and regularly analyzed.

Be alert to suitable legislation and ensure conformity.

Ensure there exists an effective system for co-operative problem handling amongst workers and supervisors.

Take unresolved health insurance and protection problems to mature management.

Respond properly to information of problems and also to Joint Health and Basic safety Committee/Health and Safety Rep advice.

Ensure strategies and routines are proven so employees can carry out safe and healthy work.

Establish a system to review the health and safety program. Make sure it is up-to-date.

Review supervisor's safe practices/toolbox talks

Review car accident/incident reviews. Ensure corrective actions are considered.

Conduct a formal inspection of a job site once a month.

Report quarterly to senior management on the status of health and basic safety performance.

Hold supervisors accountable for the expert and responsibility delegated to them and carry workers accountable for their responsibilities.

Be visibly focused on making health and security work. Inspire others to make it happen.


Ensure that staff use or wear the gear, protecting devices or clothing that the company requires to be used or worn and that it's in good condition.

Ensure that workers acquire appropriate training to utilize or wear the gear, defensive devices or clothing that the business requires.

Establish methods and routines to ensure that employees can perform safe and healthy work.

Ensure that staff comply with the Occupational Health insurance and Safety Act, suitable regulations and the business's policy and program.

Ensure that personnel are aware of potential hazards and also have dealt with, or are interacting with, the actual hazards at work.

Plan and communicate work assignments to enable workers to produce security.

Involve employees in work planning and problem resolving.

Provide orientation to new staff members.

Conduct weekly protection talks and regular site inspections.

Review safety areas of each process with team.

Conduct car accident or incident inspection.

Encourage workers to report health and safety problems

Respond quickly and correctly to worker concerns and cooperate in their correction. Take matter to higher level if beyond supervisor's specialist/ability.

Report safe practices problems to middle management.

Be alert to the relevant legislation and company techniques.

Set a good example by being constantly safety mindful, and insisting on the safe performance of work.

Supervise, advise and coach staff as required.

Observe the task in progress and provide positive type to the employee.


Use or wear the gear, defensive devices or clothing that the business requires.

Work safely in accordance with the company's or the client's health and safety insurance plan and program, and with the Occupational Health insurance and Safety Function and applicable polices.

Do not remove, displace or interfere with the use of any safeguards.

Report unsafe conditions to the supervisor, after taking appropriate immediate action.

Report all accidents, injury and near-misses immediately to the supervisor.

Work in a manner that won't endanger yourself or others.

Advise other personnel of unsafe conditions or work tactics.

Participate in solving health insurance and protection problems.

Provide tips to the supervisor to improve health and basic safety.

Element 4. 3. 1 : PLANNING Hazard Id, Risk Assesment and

Risk Control

Job Threat Analysis


The reason for our Job Risk Analysis is to recognize, control or eliminate potential or actual dangers in a job or process.

Factors to be looked at in assigning important for research of jobs include:

Accident rate of recurrence and severeness: careers where accidents occur frequently or where they happen infrequently but lead to disabling injuries

Potential for severe accidental injuries or health issues: the consequences of an accident, dangerous condition, or exposure to harmful substances are probably severe

Newly established careers: scheduled to insufficient experience in these careers, hazards may well not be noticeable or anticipated

Modified jobs: new risks may be associated with changes in job procedures

Infrequently performed jobs: staff may be at higher risk when executing non-routine careers, and employment Hazard Examination provides means of reviewing hazards

PENWIN Group management and guidance is in charge of guaranteeing all work is safely planned; the work Hazard Analysis will assist in determining firstly, what are the steps in the work; secondly, what exactly are the potential hazards in the job; and finally, what are the protective measures for the safety of the worker(s) given to do the non-routine work.

Procedure for Doing a Job Risk Analysis

Breakdown of Job Steps

Job or job identified for evaluation by supervisor

Supervisor overseeing the job breaks job into steps (with the help of crew users, h & s rep etc)

A job step is defined as a section of the procedure necessary to enhance the work

Keep the steps in the correct sequence

Identify Actual/Potential Dangers (make reference to checklist in appendix)

Once the basic steps have been registered, potential dangers must be identified at each step. This is predicated on observation of the job, knowledge of crash and in jury triggers, and personal experience. To identify potential hazards, the supervisor might use questions such as these (this is not a full list):

Can any body part get trapped in or between things?

Do tools, machines or equipment present any risks?

Can the staff member make harmful connection with objects?

Can the staff member slide, trip or fall season?

Can the worker suffer strain from lifting, pushing or pulling?

Is the employee subjected to extreme heat or freezing?

Is excessive sound or vibration a difficulty?

Is there a danger from falling things?

Is lighting a challenge?

Can climate affect security?

Is damaging radiation a chance?

Can contact be made with hot, toxic or caustic chemicals?

Are there dusts, fumes, mists or vapours in the air?

Preventative Procedures/Controls

After completing the risk analysis and having used account of existing controls the company can determine whether existing handles are sufficient or need improving or new adjustments are required. The next provides examples of putting into action the hierarchy of settings.

Elimination - modify a design to remove the hazard, e. g introduce mechanical lifting devices to eliminate the manual controlling hazard.

Substitution - replace a less harmful material or reduce the system energy e. g lower the drive, amperage, pressure, heat, etc.

Engineering Control buttons - install ventilation systems, machine guarding, interlocks, reasonable enclosures, etc.

Signage, warnings and/or administrative adjustments - install alarms, protection types of procedures, equipment inspections, gain access to controls.

Personal protective equipment - safeness glasses, hearing coverage, face shields, protection harnesses and lanyards, respirators and gloves.

Eliminate the Hazard

This is the very best measure, some examples are:

Choose a new process

Modify an existing process

Substitute with less harmful substance

Improve environment (ventilation)

Modify or change equipment or tools

Contain the Hazard

If the threat cannot be removed, contact might be avoided by using enclosures, machine guards, staff member booths or similar devices.

Revise Work Procedure

Consideration might be given to modifying steps that are unsafe, changing the series of steps or adding additional steps (such as locking out energy sources)

Reduce the Exposure

These measures will be the least effective and should only be used if no other solutions are possible. One method to minimizing coverage is to reduce the amount of times the hazard is came across.

Communication of Job Hazard Examination to Workers

When the Job Hazard Research is completed, the results must be communicated to all workers who are, or who'll be, performing the job. The job threat analysis must be discussed by the employees doing the work to ensure that the basic steps have been mentioned, are in the correct order, have suited controls and be documented and signed by the staff member and supervisor. Supervisors will ensure that personnel are following appropriate control strategies.

Hazard Reporting System


PENWIN Group is committed to identifying and taking away or controlling hazards. The hazard confirming system is a worker-oriented process. Staff are in the best position to identify the hazards at work because they are the ones who perform the work. Workers become a second group of eye for supervisors.


Worker Responsibilities

Report any identified hazard verbally to the website supervisor.

Provide advice to the supervisor how to get rid of or control the hazard.

If the supervisor does not react to your concern you are to inform management.

Supervisor Responsibilities

Discuss the threat and control buttons with the worker and complete the Risk Recognition Form.

Respond to the worker's concern by another shift.

Ensure that the form details the action or non-action which will be taken.

Provide a copy of the completed Hazard Identification Form to middle management.

Middle Management Responsibilities

Ensure action is taken to address the threat identified.

Initialize and day the Hazard Id Form.

See Connection for:

Hazard Recognition Form

Risk Assesment

Risk assessment is the process where you:

Identify dangers.

Analyze or measure the risk associated start hazard.

Determine appropriate ways to get rid of or control the hazard.

In practical terms, a risk analysis is an intensive check out your workplace to identify those things, situations, techniques, etc that may cause harm, particularly to people. After identification is manufactured, you assess how likely and severe the risk is, and then determine what measures should maintain location to effectively prevent or control the injury from taking place.

Risk assessments are incredibly important as they form an integral part of a good occupational health insurance and security management plan. They help to:

Create awareness of hazards and dangers.

Identify who may be at risk (employees, cleaners, guests, contractors, the general public, etc).

Determine if existing control actions are adequate or if more should be done.

Prevent accidents or conditions when done at the design or planning stage.

Prioritize hazards and control options.

The aim of the risk analysis process is to eliminate a threat or decrease the level of its risk by adding safeguards or control options, as necessary. In so doing, you have created a safer and more healthy workplace.

Assessments should be done by a reliable team of individuals who have a good working understanding of the workplace. Staff should be engaged always include supervisors and staff who use the process under review as they are the most acquainted with the procedure.

In general, to do an analysis, you should:

Identify dangers.

Evaluate the probability of an injury or illness occurring, and its own severity.

Consider normal functional situations as well as non-standard happenings such as shutdowns, ability outages, emergencies, etc.

Review all available heath and basic safety information about the threat such as MSDSs, manufacturers books, information from reputable organizations, results of trials, etc.

Identify actions necessary to eliminate or control the chance.

Monitor and evaluate to confirm the chance is managed.

Keep any paperwork or records which may be necessary. Documentation may include detailing the procedure used to examine the risk, outlining any evaluations, or describing how conclusions were made.

When doing an analysis, you must consider:

the methods and techniques found in the processing, use, controlling or storage space of the chemical, etc.

the genuine and the subjection of workers

the procedures and procedures essential to control such subjection by means of engineering controls, work tactics, and hygiene methods and facilities

By determining the level of risk from the hazard, the workplace and the joint he Rating or prioritizing risks is one way to help determine which hazard is the most serious and therefore which hazard to regulate first. Main concern is usually set up by taking into consideration the employee vulnerability and the potential for accident, damage or condition. By assigning a priority to the hazards, you are creating a standing or an action list. The next factors play an important role:

percentage of workforce exposed

frequency of exposure

degree of harm likely to derive from the exposure

probability of occurrence

There is no one simple or solitary way to look for the level of risk. Ranking hazards requires the data of the work environment activities, urgency of situations, & most notably, objective judgement.

One option is by using a table similar to the following as set up by the British Standards Group:

Note: These categorizations and the causing asymmetry of the matrix arise from the types of harm and possibility illustrated within the English Standard. Organizations should modify the design and size of the matrix to suit their needs.

Definitions for Probability of Harm

Very Likely - Typically experienced at least one time every six months by an individual.

Likely - Typically experienced once every five years by an individual.

Unlikely - Typically experienced once during the working duration of a person.

Very unlikely - Significantly less than 1% chance of being experienced by a person during their working lifetime.

Definitions for Seriousness of Harm

Potential severeness of injury - When creating potential severity of injury, information about the relevant work activity should be considered, together with:

a) part(s) of the body likely to be affected;

b) dynamics of the damage, ranging from slight to extremely damaging:

1. slightly unsafe (e. g. , superficial injury; minor slices and bruises; eyeball irritation from dust particles; nuisance and soreness; ill-health resulting in temporary irritation)

2. harmful (e. g. , lacerations; uses up; concussion; serious sprains; trivial fractures; deafness; dermatitis; asthma; work-related top limb disorders; ill-health)

3. extremely dangerous (e. g. , amputations; major fractures; poisonings; multiple incidents; fatal injury; occupational cancer; other seriously life shortening diseases; acute fatal diseases)

Definition for Risk Level - Tolerability Guidance on necessary action and timescale

Very low - These risks are considered acceptable. No further action is necessary other than to ensure that the settings are looked after.

Low - No additional adjustments are required unless they can be implemented at suprisingly low cost (in conditions of the time, money, and work). Actions to further reduce these risks are given low priority. Arrangements should be produced to ensure that the handles are looked after.

Medium - Account should be concerning whether the dangers can be reduced, where applicable, to a tolerable level and ideally to an acceptable level, however the costs of additional risk lowering measures should be studied into account. The risk reduction procedures should be applied within a precise time period. Arrangements should be made to ensure that controls are maintained, especially if the risk levels area associated with damaging consequences.

High - Substantive efforts should be made to reduce the chance. Risk reduction methods should be integrated urgently within a defined time period and it might be essential to consider suspending or restricting the activity, or even to apply interim risk control procedures, until it has been completed. Considerable resources might have to be allocated to additional control procedures. Arrangements should be produced to ensure that handles are maintained, particularly if the risk levels are associated with extremely harmful consequences and very harmful repercussions.

Very high - These risk are undesirable. Substantial improvements in risk control steps are necessary so that the risk is reduced to a tolerable or satisfactory level. The task activity should be halted until risk handles are put in place that reduces the risk so that it is no more very high. If it is not possible to reduce the risk, the task should continue to be prohibited.

Element 4. 42 : Competence, training and understanding.

Employee Training

PENWIN Group is accountable for making sure all employees and supervisors are properly trained. It is committed to providing satisfactory time and resources to teach all personnel to perform their duties in an efficient and safe manner.

Management is responsible for ensuring records of all completed classes are maintained. An assessment of all training should happen at the regular management/supervisor meetings and conferences of the joint health and protection committee and must be completed no less than annually.

Management Training

In addition to participating in supervisory training requirements, functions management will get the chance to attend advanced trained in maintaining safety at work.

Supervision Training

All construction guidance must attend the following safety competency classes:

Supervisor competency via a certified organization

First help and CPR

Fall safety train the trainer

PENWIN Group health and safe practices program training

Specialized tool and equipment instructions as required

Worker Training/Instruction

Workers will be instructed by a reliable person to ensure that protection is maintained in the workplace. Formal training must be provided for the following:

Fall Protection

Personal Protective Equipment (Respirator, hazmat if required)

Tools and equipment (new or professional)

Emergency Response

An analysis must be completed to ensure personnel are familiar with program content and the activities for which they'll be responsible.

The aim of training is to ease the execution of health insurance and safety guidelines into specific job practices and to raise recognition and skill levels to an acceptable standard. While all employees can reap the benefits of health and basic safety training, special attention should get to working out of supervisors, trainers, and workers. Events when employee training may be needed are:

commencement of employment

reassignment or transfer to a new job

introduction of new equipment, operations, or procedures

inadequate performance

The following issues be contained in supervisory security training:

safety and the supervisor

know your mishap problems

human relations

maintaining fascination with safety

instructing for safety

industrial hygiene

personal protecting equipment

industrial housekeeping

material handling and storage

guarding machines and mechanisms

hand and portable power tools

fire protection

The supervisor is normally responsible for a lot of the training of personnel. This duty, however, is often delegated to an experienced worker. To become an effective trainer, an teacher should:

Receive training in how to teach.

Prepare an orderly plan for instruction.

Explain reasons why each step must be achieved in a certain way.

All instructors should be trained how to proceed when training a new or inexperienced employee:

Plan the treatment beforehand; break the job into steps; have training supports available.

Explain what's to be achieved.

Describe all the risks and precautionary measures.

Demonstrate each step, stress key points, and answer any questions.

Have the staff carry out each step, appropriate errors, and go with good performance.

Check frequently after the employee is working individually to ensure appropriate performance.

Documented right work methods are an invaluable assist in job skills training. External resources for training assistance are industry organizations, unions, government businesses, and professional consultants.

Once medical and safe practices program has been occur place and this program is apparently running smoothly, work is still required to maintain passion and interest. Studies have shown that the potency of health and safeness educational techniques will depend largely about how much importance management sometimes appears to put on health insurance and basic safety. Where management, by its activities, has shown that they are sincerely concerned, involvement in the program can be looked after at a high level. Accountability for individual performance is an integral motivator.

Safety understanding can be increased by:

the setting up of practical goals and monitoring progress

distribution of most pertinent information

individual popularity for superior performance

general meetings, tailgate talks, and one-on-one coaching

well-designed motivation programs

The safety motivation program is just about the most controversial. Most incentive programs are based on the rationale that whatever raises safety understanding is worthwhile. However, there are those who do not talk about this point of view. They maintain these programs lead to under-reporting of incidents and promoting of the "walking wounded" syndrome. Programs must not encourage workers to stay at the job when doing so is unsafe to them because of their health. Therefore, when an incentive program is launched, stringent settings must be managed to avoid this from happening. The joint health and safeness committee can play a respected role in activities made to promote this program and participation of all employees.

Element 4. 4. 4 : Documentation

Documentation ensures that all trainings conducted are properly noted and

documented. Documents should be easily retrieved for audit or inspection. Legal

requirements additionally require that all basic safety and health training be properly


Training records are normally kept in the non-public data of employees, with the

following details:

1. Staff name, employee quantity and identification credit card number;

2. Training went to;

3. Length of training; and

4. Teacher.

Training records are essential as they allow you to find out if an employee

has undergone a specific training or not. If yes, you can then determine if the

training has been effective. If no, then you should arrange for the staff to

undergo training. This allows you to keep an eye on the effectiveness of the

training programs and whether they bring about any improvement.

Records Review and Statistical Analysis


In order to identify hazards and keep an eye on the success of the Engineering Health & Security Program, reports, files and other performance measures must be researched. Analysis of these reports will provide information regarding what elements of the entire program need attention and improvement, and will assist in preventing accidents and accidental injuries.

In addition to Threat Assessment Methods already in place, it is PENWIN Group insurance policy to perform twelve-monthly reviews of the next performance methods:

Hazard reports

Accident investigations

Lost time accident reports

Joint Health & Security Committee, JHSC, minutes

To review data from these sources, it's important to establish a system to report, maintain and keep data on all injury, accidents, and happenings that take place on all projects.

Records Review and Statistical Examination Procedures

All project basic safety data is documented and saved at the project, with appropriate replies initiated immediately (car accident investigation, etc. )

All project security data are copied to management.

Project inspection checklists from tedious security inspections may be collected and statistically analyzed in a Health & Protection statement (annually/bi-annually).

All other job protection data is provided and reviewed using graphs and graphs in total annual record that assesses:

Project Security Data

Statistical Concentrate Examples

Project inspections

Number performed, concern involved, dangers identified

Accident investigations

Number performed, tips, by occupation

Lost Time injuries

Frequency, accident type, body part engaged, by


Joint Health &Safety

Committee, JHSC, minutes

Issues identified, follow up, meeting frequency

Appropriate action is taken, you start with management, to react to fads, repeated contravention, repeated incidents or commonly recognized hazards.

Elements 4. 4. 5 : Control of Documents

Keeping records of your diagnosis and any control activities taken is vital. You might be required to store assessments for a specific number of years. Check for local requirements in your jurisdiction.

The degree of paperwork or record keeping depends on:

level of risk included,

legislated requirements, and/or

requirements of any management systems which may be in place.

Your information should show that you:

conducted a good threat review,

determined the risks of those risks,

implemented control measures suitable for the risk,

reviewed and supervised all hazards at work.

Roles and Responsibilities


Report all mishaps, incidents, first aid occurrences, lost time injury and equipment harm to job supervisor.


Record all accidents, incidents, first aid occurrences, lost time traumas, equipment.

damage, MOL records and JHSC minutes and make available on the job.

Send all relevant health insurance and safeness information to head office.

Coordinate first aid response, accident investigation or other follow-up procedures after an incident.

Senior Management

Maintain records of orientation, job inspections, security audits, MOL reviews and follow-up actions.

Monitor injury rate of recurrence rates.

Compile an twelve-monthly record on all health insurance and security activities and occurrences on a project.

Ensure follow up performed for any action items.

Ensure appropriate actions are taken following review of quarterly project protection data statement.


To ensure performance an execution of OHSAS 18001:2007, Management review can be an essential part of any Occupational Health and Safeness HYPERLINK "http://www. edunetsys. com/consulting/importance-of-management-review-ohsas-180012007/technology"management system (OH&S MS). It is like stock taking. That is carried out at predetermined interval based on what has been the complexity and mother nature of organization. Plan of any management review should concentrate on following tips:-


Review of interior audit results and evaluation of compliance in respect of legal and other requirements to that your company subscribes.

Results of contribution and consultation. This is a new addition and concentrate on participation and discussion suggests need for attracting every person in organization in to its mainstream.

Performance analysis of objectives which have been initially setup and time framed. Thus giving an idea about performance of OHS management system and redefining or targets.

Status of event investigations, record of occurrences reported through the intervening period, corrective and preventive action used.

Communication from interested get-togethers, grievances - action used status and ideas thereof.

Organization's preparedness against changing environment, development in respect of legal or other requirement.

Points related to prior management reviews.


Any organization's OH&Text which lays strong emphasis on management reviews will benefit a whole lot in terms of enhanced safety compliance and employee satisfaction. It has been discovered that organizations that get certified under OHSAS 18001 just for the name sake and do not place much importance on its implementation would not have the ability to derive any benefits.

Occupational health and safety in an organization is as important as its operations. A solid system brings steadiness in any organization's operations and increases its core durability.

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